DRT Filing Checklist Overview
Filing a recovery suit with the Debt Recovery Tribunal (DRT) in Punjab/Haryana requires comprehensive documentation to establish the bank's claim and the borrower's default. This checklist ensures all necessary documents are prepared and organized for successful filing.
DRT Jurisdiction: Punjab/Haryana
Territorial Coverage
- • DRT Chandigarh: Covers entire Punjab and Haryana states
- • Jurisdiction Threshold: Debt amount ≥ ₹20 lakhs
- • Filing Location: DRT Chandigarh, Sector 17
- • Applicable Law: Recovery of Debts Due to Banks and Financial Institutions Act, 1993
- • Time Limit: Within limitation period (generally 3 years from default)
Document Categories
Primary Categories
- • Mandatory filing documents
- • Loan and security documents
- • Account and default evidence
- • Corporate authorization papers
Supporting Categories
- • Valuation and assessment reports
- • Correspondence and notices
- • Compliance and regulatory documents
- • Additional supporting evidence
Quick Reference Summary
Mandatory
8
Essential documents
Loan Docs
12
Loan & security papers
Account
10
Account & default docs
Supporting
15
Additional documents
Mandatory Filing Documents
These documents are absolutely essential for filing a recovery suit with DRT. Missing any of these documents will result in rejection or delay of the application.
Essential Filing Documents
📋 Primary Application Documents
Original Application (OA) in Form 1
Complete application as per prescribed format with all details
Required: Original + 5 copies
Statement of Claim
Detailed statement showing amount claimed with calculations
Include: Principal, interest, costs, and total claim
List of Documents (Index)
Comprehensive index of all documents filed with the application
Format: Serial number, document description, page numbers
Affidavit of Authorized Officer
Sworn affidavit by authorized bank officer verifying the claim
Must be notarized and on stamp paper
💰 Fee and Process Documents
Court Fee Demand Draft
Court fee as per Court Fees Act on the claim amount
Payable to: "Registrar, Debt Recovery Tribunal, Chandigarh"
Process Fee
Additional process fee for service of summons
Amount: ₹500-2000 depending on case complexity
Vakalatnama (if through advocate)
Power of attorney authorizing advocate to represent the bank
Must be signed by authorized bank official
Memo of Appearance
Formal appearance memo for the bank and its representatives
Include contact details and authorized persons
Document Preparation Tips
Format Requirements
- • Use A4 size paper with proper margins
- • Type in English or Hindi language
- • Number all pages consecutively
- • Bind documents properly with index
- • Use good quality paper and printing
- • Ensure all copies are clear and legible
Common Mistakes to Avoid
- • Incomplete or incorrect application form
- • Missing signatures or authorizations
- • Incorrect court fee calculation
- • Poor quality photocopies
- • Missing page numbers or index
- • Outdated or expired documents
Loan & Security Documents
These documents establish the contractual relationship between the bank and borrower, including the terms of lending and security arrangements.
Primary Loan Documents
📄 Loan Agreement Documents
Loan Agreement/Sanction Letter
Original loan agreement or sanction letter with terms and conditions
Include all amendments and modifications
Promissory Note
Promissory note executed by borrower acknowledging the debt
Must be properly stamped and signed
Loan Application
Original loan application submitted by borrower
Shows borrower's intent and representations
Terms and Conditions
Detailed terms and conditions accepted by borrower
Include interest rates, repayment schedule, default clauses
🏠 Security Documents
Mortgage Deed/Hypothecation Agreement
Security documents creating charge on borrower's assets
Include all security creation documents
Title Deeds of Mortgaged Property
Original title deeds and ownership documents
Sale deed, mutation records, survey settlement
Charge Registration Certificate
Certificate of registration of charge with ROC/Sub-Registrar
Proves perfection of security interest
Guarantee Documents
Personal/corporate guarantees and indemnities
Include guarantor's financial statements
Account & Default Documents
These documents prove the borrower's default and establish the exact amount due to the bank. They form the core evidence for the recovery claim.
Account Statement Documents
📊 Account Records
Complete Account Statement
Detailed account statement from loan inception to filing date
Show all debits, credits, interest calculations
Loan Disbursement Records
Evidence of actual loan disbursement to borrower
Payment vouchers, RTGS/NEFT confirmations
Interest Calculation Sheet
Detailed calculation of interest, penal interest, and charges
Show rate changes, compounding, penalty calculations
Outstanding Balance Certificate
Certificate showing outstanding balance as on specific date
Signed by authorized bank official
⚠️ Default Evidence
Demand Notice (Section 13(2) SARFAESI)
60-day demand notice served under SARFAESI Act
Include acknowledgment/service proof
Recall/Demand Letters
All demand letters and recall notices sent to borrower
Show escalation and borrower's non-response
NPA Classification Certificate
Certificate showing account classification as NPA
Include date of NPA classification
Borrower's Correspondence
Any correspondence from borrower acknowledging debt/default
Letters, emails, meeting minutes
Valuation and Assessment
💰 Asset Valuation Documents
Property Valuation Report
Current market valuation by approved valuer
Should be recent (within 6 months)
Original Valuation at Sanction
Valuation report at the time of loan sanction
Shows original security value
Supporting Documents
These additional documents strengthen the bank's case and provide comprehensive evidence to support the recovery claim. While not always mandatory, they significantly improve the chances of success.
Additional Evidence Documents
📋 Borrower Information
Borrower's Financial Statements
Audited financial statements at loan sanction and recent years
Shows financial deterioration over time
Credit Information Bureau Report
CIBIL/credit bureau report showing borrower's credit history
Demonstrates pattern of defaults
KYC Documents of Borrower
Identity and address proof of borrower and guarantors
PAN, Aadhaar, passport, utility bills
Business Registration Documents
Company incorporation, partnership deed, proprietorship proof
Establishes borrower's business entity
🏠 Property Documents
Encumbrance Certificate
15-year encumbrance certificate of mortgaged property
Shows clear title and transaction history
Survey Settlement/Revenue Records
Jamabandi, khasra, mutation records
Confirms ownership and boundaries
Property Tax Receipts
Recent property tax payment receipts
Shows continued ownership and value assessment
Site Plan/Survey Map
Detailed site plan and survey map of the property
Helps in identification and attachment
📞 Communication Records
Email Correspondence
All email communications with borrower
Print emails with headers and timestamps
Meeting Minutes/Notes
Minutes of meetings with borrower regarding default
Shows bank's efforts for amicable settlement
Telephone Call Records
Records of telephone conversations with borrower
Include date, time, and summary of discussions
Compliance Requirements
Ensure all documents meet legal and procedural requirements for DRT filing. Non-compliance can lead to rejection or delays in case processing.
Legal Compliance Checklist
⚖️ Legal Requirements
Limitation Period Compliance
Ensure case is filed within limitation period (3 years from default)
Calculate from date of demand/default
Jurisdiction Verification
Confirm DRT Chandigarh has jurisdiction over the matter
Check borrower location and debt amount threshold
Stamp Duty Compliance
All documents properly stamped as per applicable rates
Check Punjab/Haryana stamp duty rates
Registration Requirements
Security documents properly registered where required
Mortgage deeds, charges, guarantees
📋 Procedural Compliance
Document Authentication
All documents properly attested/notarized
Affidavits, POAs, board resolutions
Translation Requirements
Regional language documents translated to English/Hindi
Certified translations by authorized translator
Copy Certification
All copies certified as true copies
Self-certification by authorized bank official
Practical Tips for Successful Filing
These practical tips, based on years of experience with DRT filings, will help ensure your recovery suit is filed successfully without delays or objections.
Pre-Filing Best Practices
📋 Document Organization
- • Create Master Checklist: Use this checklist as your master document tracker
- • Chronological Order: Arrange documents in chronological order of events
- • Separate Folders: Create separate folders for each document category
- • Digital Backup: Maintain digital copies of all documents
- • Index Preparation: Prepare detailed index with page numbers
- • Quality Check: Ensure all documents are clear and legible
⚖️ Legal Review Process
- • Legal Counsel Review: Have experienced DRT counsel review all documents
- • Precedent Check: Review similar successful cases for document patterns
- • Compliance Audit: Conduct internal compliance audit before filing
- • Gap Analysis: Identify and address any document gaps
- • Risk Assessment: Evaluate potential challenges and prepare responses
- • Timeline Planning: Plan filing timeline considering all requirements
Common Pitfalls to Avoid
❌ Frequent Mistakes
Documentation Errors
- • Incomplete loan documentation
- • Missing security creation documents
- • Incorrect interest calculations
- • Outdated valuation reports
- • Improper demand notice service
- • Missing board resolutions
Procedural Errors
- • Filing beyond limitation period
- • Incorrect court fee calculation
- • Poor document organization
- • Missing certified copies
- • Inadequate legal authorization
- • Incomplete affidavits
✅ Success Strategies
Preparation Excellence
- • Start document collection early
- • Maintain complete loan files
- • Regular compliance reviews
- • Professional legal assistance
- • Quality document management
- • Proactive gap identification
Filing Excellence
- • Double-check all requirements
- • Professional document binding
- • Clear and accurate indexing
- • Proper fee calculation
- • Timely submission
- • Follow-up procedures
Final Checklist Before Filing
Document Verification
- ☐ All mandatory documents included
- ☐ Supporting documents attached
- ☐ Proper signatures and attestations
- ☐ Correct number of copies
- ☐ Sequential page numbering
- ☐ Complete index prepared
Legal Compliance
- ☐ Limitation period verified
- ☐ Jurisdiction confirmed
- ☐ Court fees calculated correctly
- ☐ Legal authorization in place
- ☐ Compliance requirements met
- ☐ Quality review completed
Complete Documentation for Success
Successful DRT recovery suits depend on comprehensive and accurate documentation. This checklist ensures you have all necessary documents properly organized and compliant with legal requirements for filing with DRT in Punjab/Haryana.
Remember that each case is unique, and additional documents may be required based on specific circumstances. Always consult with experienced legal counsel to ensure your documentation strategy is tailored to your particular case requirements.
Proper preparation and documentation significantly improve your chances of obtaining a favorable decree and successful recovery of outstanding debts through the DRT process.
Need Expert Assistance with DRT Documentation?
Our experienced team provides comprehensive support for DRT case preparation and filing in Punjab/Haryana. We ensure all documentation requirements are met while maximizing your chances of successful debt recovery through proper legal strategy and execution.
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